Frequently Asked Questions

A ๐๐”๐€๐๐’ stands for (Newly updated automatic name search). This report provides a list of existing corporate names, business names, and trademarks that are already registered and can not be registered by anyone. That means if your propose name shows in ๐๐”๐€๐๐’ report as registered or not available you can not registered your business as your proposed business name.
๐๐”๐€๐๐’ report is mandatory to register your Business in Canada federally or provincially.
๐๐”๐€๐๐’ report is valid for ๐Ÿ—๐ŸŽ ๐๐š๐ฒ๐ฌ only.
๐‚๐š๐ง ๐š ๐ง๐จ๐ง-๐‚๐š๐ง๐š๐๐ข๐š๐ง ๐ซ๐ž๐ ๐ข๐ฌ๐ญ๐ž๐ซ a ๐๐ฎ๐ฌ๐ข๐ง๐ž๐ฌ๐ฌ ๐ข๐ง ๐‚๐š๐ง๐š๐๐š ๐จ๐ซ ๐Ž๐ง๐ญ๐š๐ซ๐ข๐จ?
For ๐™Š๐™‰๐™๐˜ผ๐™๐™„๐™Š there is ๐ง๐จ ๐ซ๐ž๐ฌ๐ข๐๐ž๐ง๐œ๐ฒ ๐ซ๐ž๐ช๐ฎ๐ข๐ซ๐ž๐ for Ontario business. Any non-Canadian or ๐…๐จ๐ซ๐ž๐ข๐ ๐ง๐ž๐ซ can register their business in Ontario.
๐…๐ž๐๐ž๐ซ๐š๐ฅ: At least ๐Ÿ๐Ÿ“% ๐จ๐Ÿ ๐ญ๐ก๐ž ๐๐ข๐ซ๐ž๐œ๐ญ๐จ๐ซ๐ฌ of a corporation must be a Canadian resident. However, if a corporation has ๐ฅ๐ž๐ฌ๐ฌ ๐ญ๐ก๐š๐ง ๐Ÿ’ ๐๐ข๐ซ๐ž๐œ๐ญ๐จ๐ซ๐ฌ, at least one director must be a Canadian resident.
In Canada there are 2 types of Incorporation name:
1. Name Incorporation
2. Numbered Incorporation
In a ๐๐ฎ๐ฆ๐›๐ž๐ซ๐ž๐ ๐œ๐จ๐ซ๐ฉ๐จ๐ซ๐š๐ญ๐ข๐จ๐ง, a random number will be the name (ex. 212345 Ontario Ltd.) of a Business or Incorporation .
A ๐๐š๐ฆ๐ž๐ ๐œ๐จ๐ซ๐ฉ๐จ๐ซ๐š๐ญ๐ข๐จ๐ง will have a name such as "Jone Construction Ltd". which will be protected by the government.
Obviously, a Named corporation looks better on a business card, bank cheque, invoices, and business signs.
But both Incorporation has the same value, rule and regulation by Law. Just name make the difference.

There is no difference for the corporations in Canada among the legal elements. They have the same rights, responsibilities, and status in law. Although Inc. and Ltd. are commonly chosen, the choice of the legal element is obviously up to you.

Generally, a name should have two elements: ๐ƒ๐ข๐ฌ๐ญ๐ข๐ง๐œ๐ญ๐ข๐ฏ๐ž and ๐ƒ๐ž๐ฌ๐œ๐ซ๐ข๐ฉ๐ญ๐ข๐ฏ๐ž.
The ๐ƒ๐ข๐ฌ๐ญ๐ข๐ง๐œ๐ญ๐ข๐ฏ๐ž element can't be a common English word, it has to be unique or made-up words. For example " Joseph Restaurant". In this name 'Joseph ' is the ๐๐ข๐ฌ๐ญ๐ข๐ง๐œ๐ญ๐ข๐ฏ๐ž/๐ฎ๐ง๐ข๐ช๐ฎ๐ž ๐ž๐ฅ๐ž๐ฆ๐ž๐ง๐ญ.
While the ๐ƒ๐ž๐ฌ๐œ๐ซ๐ข๐ฉ๐ญ๐ข๐ฏ๐ž ๐ž๐ฅ๐ž๐ฆ๐ž๐ง๐ญ can be common English words. An example is "Joseph Restaurant ". 'Restaurant' is the ๐ƒ๐ž๐ฌ๐œ๐ซ๐ข๐ฉ๐ญ๐ข๐ฏ๐ž ๐ž๐ฅ๐ž๐ฆ๐ž๐ง๐ญ.

1. It is the location where the business is located. It can be a commercial rented place or a home address. It can't be a P.O Box, must be a physical address. CRA documents will go to this address.
2. Yes, it can be changed later. In many cases when the commercial place is not rented yet, a residential address is given.

If you do not have a local provincial address, we provide a registered address and mail scanning service.

Directors are the overall head of the corporation, typically, all the owners. You can add more than one director (up to 5). Each director has equal power and control over the corporation. Please note, that there is no Canadian residency requirement for directors for ONTARIO province; therefore, Canadian citizens or foreign nationals can be directors.

Each director has equal power and control over the corporation. The second director can remove the primary director and vice versa. Therefore, you may add an additional director whom you trust. You may add a director at a later time as well.

An incorporator is a person(s), under whose authority this corporation is being created. Typically, all the directors are incorporators.

If you are incorporating a holding company, then you may choose the option, 'incorporator is another corporation

๐’๐ญ๐š๐ง๐๐š๐ซ๐ ๐€๐ซ๐ญ๐ข๐œ๐ฅ๐ž๐ฌ: If you're the owner and have no plan to add anybody else to the corporation, then Regular share structure can be sufficient.
๐€๐๐ฏ๐š๐ง๐œ๐ž๐ ๐€๐ซ๐ญ๐ข๐œ๐ฅ๐ž๐ฌ: If you are incorporating with more than 1 owner or want to add additional directors in the future or want to keep the option open for assigning different decision-making power to the owners, an advanced share structure should be good.
๐‚๐ฎ๐ฌ๐ญ๐จ๐ฆ๐ข๐ณ๐ž๐ ๐€๐ซ๐ญ๐ข๐œ๐ฅ๐ž๐ฌ: Usually used for relatively bigger corporation. Or you have plan to expand your business later without any hassle then Customized Articles are good for you.ย ย 

For maintaining your buinsess you may need legal, accounting and other advices from lawyer, accountants.As a small and newly compnay its a huge cost for you . Every new corporation receives notices from CRA, federal & provincial government, competitor business etc. If you do not have your own lawyer and accountant, then our legal and accounting team here for you.

Name protection: Federal incorporation protects your business name across Canada. No provincial corporation can take once it approved by Federal Govt.
Global recognition : Federal incorporation is often considered a sign of distinction, companies incorporated under the CBCA receive global recognition as Canadian companies.
Right of Business carry: Federal incorporation allows you to conduct business across Canada in any provinces.

Once a corporation is incorporated, its articles and share structure can be changed by filing an article of the amendment which involves additional government fees and legal fees. We offer articles of amendment service through our website.

Yes. Bylaws, corporation agreements, share definitions, shareholders' information, and officers' information are mandatory as part of the corporation filing. These filing and information are defined in the minute book. If you do not a select minute book, the next step "Share & Shareholders, Officers" section will skip assuming you will do a minute book with another firm.

This is just the initial setup. It's changeable later when the company becomes big. Most people use $1 as the initial price.

If you are the only shareholder, any number is okay, 100% owned by you. Most people put 1. It's changeable later. If more than one shareholder is put proportionately.
Yes. You can add or remove shareholders later at any time.

It's a mandatory filing with service Ontario for each new corporation. Failure to do so, the corporation may get NULL & VOID after 60 days.

Yes, all corporations must have a Business number (MANDATORY). This number is also known as RC Number (RC0001). This is the unique identification of your business with the Canada Revenue Agency. This is the number you need to provide to make any contract or set up an account for payment processing for your business.

All corporations must have a corporate tax ID. This is like a SIN (social insurance) number for an individual. It's required to report any income (even zero) of the corporation. Please note, that this is the initial setup of the tax ID which you need to provide to your accountant.

Anybody including an employee can be an officer of the corporation. It's not as important as of director. It's changeable later at any time.

Any designation is fine. It's more important for a big corporation. It's changeable later.

Yes, the same person can be a director, incorporator, officer, and shareholder. The newest corporation starts in that manner and changes when it grows bigger.

It's the initial setup for an HST account with CRA. Every corporation must have an HST account to collect HST upon sales. The customer's invoice or receipt must show the HST number as well. Unable to collect HST, may cause a penalty by CRA.

Payroll account applicable in all cases. Even if you do not have an employee, your own salary is to be processed through a payroll account. Please note, that this is not a payroll service, but the initial setup of a payroll account with CRA.

If your business involves importing physical goods, it is required. The government uses this account to process customs clearance.

If your business involves exporting physical goods, it is required. The government uses this account to process customs clearance.

It's the Workplace Safety Board registration. If your corporation plan to have employees now or in the future, it MUST register with WSIB. We register and give you the account number and hook you with WSIB authority. Please note, that it does not cost monthly premium fees, rather WSIB authority will advise on your eligibility for free programs or fees.

Two major benefits. 1. Tax claimable: a cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occur after a business is already registered, which is called operational cost and is not tax claimable. These costs will occur in any way since these are mandatory filing, therefore, it's wise to include them in the package. 2. The default process is, that these filings are to be done together with the corporation; hence, it's cheaper in the package. To do these services later; there are

Share certificates are the legal and official proof of ownership of a corporation. You need it to show in any official purpose such as a bank, contracts, mortgage, etc. It's an absolutely recommended item if you have more than one shareholder. We will send some blank certificates as well which could be used in the future in case you add any other person (such as a spouse, child, or friend) as a shareholder. Click here to see more pictures of the Share Certificate.

The seal is protection against fraudulent activity. It has legal value (by default defends) in case anybody creates false docs or makes a false loan in your company name. It's highly recommended if your company has frequent transactions or provides a receipt, and invoices. It's also needed if you go for a loan, mortgage, employment contract, service contract, or any subcontract. Click here to see more pictures of the Corporate Seal.

We are an agent of global domain registration. After your company name gets approved, we can instantly reserve a domain in your company name (example: www.companyname.com
An Official Email Address is the one that has your business name in it and will be used for business communications that are based on your custom domain. (example: CustomName@companyname.com)

It includes legal, accounting, and corporation update services. Every new corporation receives notices from CRA, federal & provincial government, competitor businesses, etc. As a small company, you may take advantage of our legal and accounting team in regards to the operation of your corporation, dividends, payroll services, annual return, income splitting between household members, etc.